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Collecting clip art for use in your newsletter, spreadsheet, presentation, or other document can become a timely task. Especially when it comes to organizing – and later finding – the image you want to use. LibreOffice provides a built-in Gallery for collecting and organizing images, sounds, and videos. The Gallery collects files into categories called themes. You can add files from the Gallery directly into your document. Creating new themes allows you to add your own files into the collection.
The Gallery
You can access the Gallery in three different ways, through the menus (Tools > Gallery); by a button on the standard toolbar; and through a panel on the experimental sidebar. By default, the Gallery is docked under the formatting toolbar. You can undock and dock the Gallery with the combination of CTRL + double-click on the border of the Gallery. Use the hide/show button on the lower border to display and hide the Gallery while it is docked. If you hover over the lower border, your mouse cursor will turn to a double arrow, and you can resize the docked Gallery's height.
On the left side of the Gallery is the themes list. Selecting a theme changes the files which display in the main panel. The main panel shows the files available in the currently selected theme. Above the main area are two buttons for displaying the files – in tile or detail view. Beside the buttons, it shows the theme name, file name, and path for the selected file.
Using the Gallery
The Gallery allows you to insert a file as a copy, a link, or a background. When you insert the file as a copy, the file is embedded into the current document and is not reliant on another file. If you insert the file as a link, a reference to the file is created in the document. If you opened a document with linked files, the files will show only if they are in the location referenced in the document. If the file needs to travel among multiple computers, insert a copy. If the document will reside on only one computer, you can safely insert a link.
To insert a copy of a file from your Gallery into the document, select the theme containing the file and select the file. You can then drag and drop the file into your document, or right-click the file and Insert > Copy.
To link a file from your Gallery into a document, select the theme and file. Hold down SHIFT + CTRL while dragging and dropping the file into the document, or right-click then Insert > Link.
Sometimes, you will want to use an image as the background for a page or a paragraph. To set an image as the background for a page, select the theme and image. Right-click the image and Insert > Background > page. To set the image as the background for the current paragraph, right-click the image and Insert > Background > Paragraph.
Managing the Gallery
A nice feature of the Gallery is the ability to add your own files to the collection. You cannot, however, add to, remove from, or delete the default themes. In order to add your own files to the Gallery, you will have to create your own themes. You add your own theme by clicking on the “New Theme” button, which opens the “New Theme” dialog. In the “General” tab, enter the name for your new theme. You can now add files to your theme in the “Files” tab or just click “OK” to save the theme.
Adding files to the theme you just created is easy. You can add files one at a time by dragging and dropping them into the main panel with your theme selected. To selectively add files or to add an entire folder, right-click on the theme title and click “Properties.” A theme “Properties” dialog will display. This is the same dialog you get when adding a theme, so you can use this method to add files when you create a new theme. Select the “Files” tab, then click “Find Files.” Use the file dialog to navigate to the folder containing the file(s) you want, and click “Select.” A list of files in the folder will display in the list box. Use the drop-down box above the list to filter the files if needed. Take time to scroll through the filter list to get an idea of the many file formats the Gallery accepts. For image files, you can get a preview by checking the “Preview” check box. Once you find the file you want, you can select it and click “Add” to add it to the theme, or click “Add All” to add all the files in the list box.
You won't always add files to the Gallery with the intention of keeping them there indefinitely. You may want to just add them while working on a certain project. Once the project is done and you no longer need them, you will want to delete the files and themes created for the project. To delete a file from a theme, right-click the file and select “Delete.” You can also delete a theme with all its files by right-clicking the theme title and selecting “Delete.” Keep in mind that there is no undo for these actions, and that deleting a file from the Gallery does not delete it from the computer, just from the Gallery’s theme list.
LibreOffice provides a media library called the Gallery. The Gallery is divided in collections called themes. You can add your own themes and files to the Gallery. If a file or theme is added only for a certain project, you can delete them when the project is finished. The Gallery is available in all modules of the suite, and helps you to maintain consistency for newsletters, spreadsheets, presentations, databases, and reports.